This notice explains how we use personal information in recruitment, contractor engagements and business enquiries.
Who is responsible for your information?
WWX / WindWorkX is a trading name of WIND WORK X LTD, company number 14056838, registered in England and Wales. Our registered office is Lynwood House, Crofton Road, Orpington, Kent, BR6 8QE, United Kingdom. For privacy requests, contact de@windworkx.com. General enquiries: info@windworkx.com.
Information we receive
We receive information through our website, LinkedIn, WhatsApp, telephone and email, including from people who find us through search engines. This may include contact details, CVs, work history, qualifications, availability, correspondence, invitations to tender, job specifications and work packages. Other confidential information is requested only where relevant to a particular engagement, basic identity or eligibility checks, or a confidential consultancy agreement. Requirements are explained case by case; please do not send sensitive documents unless requested through an agreed channel.
Why we use information
We use information to respond to enquiries, discuss opportunities, provide recruitment and contractor services, coordinate assignments and maintain necessary business and accounting records. We do not send marketing communications.
Depending on the activity, processing may be necessary to take steps at your request before a contract, perform a contract with you, meet legal obligations, or pursue legitimate interests in recruitment, managing enquiries and administering our business, balanced against your rights. Where consent is the applicable basis, you can withdraw it without affecting earlier lawful processing. Candidate permission to share a CV does not automatically mean consent is the legal basis for every use of that information.
Who can access or receive information?
Internal access is restricted to authorised WindWorkX staff. We seek your permission before sharing your candidate documents or other confidential information with prospective clients or project partners. Necessary bookkeeping information may be shared with our accountants, Affinia and Baxters; this does not give them unrestricted access to candidate documents. Microsoft provides our email and cloud document services, and Webbytech may have technical access when providing IT support. Shopify and other website service providers process technical information to provide their services. We may also disclose information where legally required.
Website hosting, cookies and Shopify
Our website is hosted by Shopify. Shopify automatically receives technical information such as your IP address, browser and device details, and how you interact with the website. It uses this information to operate, secure and improve the website. Shopify Network Intelligence is currently enabled: Shopify may combine information about your interactions here with information from your interactions with other merchants and Shopify to provide enhanced services, including personalisation, analytics and advertising. Shopify and its service providers may process this information outside your country of residence. Shopify also processes the information and documents you submit through our website forms.
Where offered, use the cookie banner or cookie preferences to accept or reject non-essential technologies and change your choices. Shopify provides information about its own processing and ways to exercise your rights, withdraw consent or object through the links below. WindWorkX does not currently send marketing communications; this does not mean Shopify's website-related processing is limited to essential functions.
Shopify Consumer Privacy Policy · Shopify privacy portal
Storage and working copies
We use Microsoft 365, including Outlook and SharePoint/OneDrive, for email and document storage. We may download or print information where necessary for service delivery, business continuity or recovery. These copies remain subject to the same access, security and retention requirements.
International assignments and transfers
For international assignments, we may, with your permission, send candidate documents to clients or project partners outside the UK. Our service providers may also process information internationally. Transfer requirements vary by destination and recipient. Contact de@windworkx.com for information about the proposed destination and transfer arrangements. Permission to share does not replace any safeguards required by data protection law.
Project-specific confidentiality
Confidentiality obligations for subcontracting and partner arrangements are agreed separately for each project. This privacy notice continues to apply wherever WindWorkX processes personal information; project-specific confidentiality agreements do not replace applicable data protection obligations.
How long we keep information
We keep personal information only while it is needed for the purpose for which it was collected. We consider ongoing recruitment and assignments, accounting and other legal obligations, and the establishment, exercise or defence of legal claims. We review continued retention periodically and delete or anonymise information when those purposes no longer apply. Different records may need to be kept for different periods; we do not apply a single blanket retention period to all information.
Website forms
Client enquiries and contractor support messages are submitted through Shopify and delivered to our business inbox. We use the contact details and message you provide to respond. Messages, applications and uploaded documents are submitted through Shopify and stored with your submission. Our team receives an email notification with a link to any uploaded document. Anyone who has the exact document link can open the file; please do not upload identity documents or medical records.
Your rights and complaints
Depending on the circumstances, you may request access, correction, erasure, restriction or portability of your personal information, and object to certain processing. These rights are subject to legal conditions and exceptions. Contact de@windworkx.com to make a request or raise a concern. You may also complain to the Information Commissioner’s Office.
Review of this notice
We may update this notice to reflect changes in our services, systems or legal requirements. Last updated 8 October 2026.